Recovering from the Loss of a Business: Recovery, Reversal, and Coping Strategies

June 21st, 2011 by Admin

Losing a business is overall, akin to the “death” of a loved one. So much of a business owner’s personality and hard work have gone into a business, that when tragedy strikes, for whatever reason and the business is forced into bankruptcy or to close, the emotions felt by the business owner are nothing short of serious and all encompassing!

Since losing a business is considered a “major life stressor”, along with divorce and the death of a loved one, a business owner that loses a business can be just as emotionally devastated. With this in mind, it is appropriate for the business owner to take into account the five stages of grief that do occur in a major life event or “stressor”. These stages are according to the work of renowned Swiss born psychiatrist, Dr. Elisabeth Kubler-Ross:

1. Denial. This stage is a healthy stage when the individual asks the question, “Why Me”?, and develops strategies to develop defenses against the impending stress.

2. Anger or Resentment. Blame occurs in this stage.

3. Bargaining. This is a “truce period” where an individual makes “deals” in their minds, if “only” things don’t play out the way they are bound to do so.

4. Depression. This is the real grief phase, and an individual will primarily feel discouraged and hopeless.

5. Acceptance. This is where reality is dealt with and the process of “going on” begins. Withdrawal from others may occur temporarily here.

Although Dr. Kubler-Ross developed the five stages primarily to be used when dealing with terminal illnesses that lead to death, her work can readily be applied to many major life stresses, including the loss of a business. In addition, not all individuals go through each stage routinely in order, with some skipping stages, or staying in one stage longer than others.

Business owners that suffer the catastrophic loss of a business need to allow themselves the same flexibility and time for acceptance that other major life stressors require. They need to work through the five stages until the fifth stage, acceptance, is reached. They also need to put the loss into perspective if they can, and determine just “why” and “how” the business faltered and eventually failed.

With defeat, sometimes knowledge is attained, and if a business owner can work through the stages of grief successfully, and use the knowledge attained for enlightenment, then perhaps they can successfully start another business in the future, and achieve better results.

Business owners should make a list after they are on their feet again of exactly “what” went wrong, and methods of prevention in the future, as they can then use this to their advantages. The list can include such information such as:

1. Why the business failed overall: Was it the wrong type of business for the wrong type of clientele? Was it targeted incorrectly? Was it too unusual to succeed? Was the marketing of the business incorrect? Were the expenditures too great? Was the business plan and outlook faulty or realistic?

2. What mistakes led up to the failure: Did the business grow too quickly or too slowly? Were there actual methods in place for prevention, or was the business “reactive” rather than “proactive”?

3. What can the business owner correct/rectify in the future? This is the most important question, and a list of all methods that may be used as a measure against future failures should be made.

Business owners need to give themselves time to heal and sort through their feelings, though. Any loss is so emotionally draining, that jumping right back into the “business fire” with another business is not necessarily a good idea until the business owner has recovered their energy and worked through their feelings of grief completely.

Five Steps to Protect Your Business System from a Disaster

June 20th, 2011 by Admin

You never know when disaster might strike. If one happens, the first thing on your agenda as a staffing business owner or manager, after assuring the health and safety of yourself and others will probably be: “How are we going to do business?”

The lifeblood of any staffing business is information. Your client data, orders, assignments, employee information, payroll and billing data, and more. Information that’s locked securely away in your software and systems, unless they are destroyed in some kind of disaster. While you can’t anticipate when or if a disaster might occur, you can prepare for the possibility of such an event.

How do you get started? There are essentially five steps that must take place in order to protect your hardware and software investment from a natural disaster:

  • Create a Disaster Recovery Team
  • Develop a Disaster Recovery Plan
  • Test the Plan
  • Communicate the Plan
  • Implement the Plan

Let’s break these five steps down one by one to provide more specifics:

Create a Disaster Recovery Team — Disaster preparedness and recovery is a team effort. There must be a group in place that has been briefed on what procedures and protocols to follow should an event take place. This team should be made up members from four organizational components of your firm:

  • Information Technology — the team member that is most critical to success
  • Operations — your customer liaison
  • Administration — the finance side of the business
  • Management — Buy in from the top is critical

Each member of the team is important but look to your IT representative to pull the whole plan together and make it work.

Develop a Disaster Recovery Plan — Now that you have pulled together a team, it is time to put your plan down on paper. Remember that your plan should be flexible enough to handle different types of disasters, everything from a simple power outage all the way up to a major incident. The plan should include three phases, which are:

  • Preparation phase — what are you going to do before the event to ensure that you are ready?
  • Implementation phase — now that the event is upon us, what do we do?
  • Post audit phase — now that we have implemented our plan, what needs to change?

Input from all business unit representatives on your team is critical. While building the plan each team member should be considering three basic questions:

  • What could my group do to prepare?
  • What will we do to keep the business running in the event of a catastrophic situation?
  • What dependencies upon other groups do I have, and have I spoken to those people about their ideas, suggestions, and concerns?

You’ll probably want to gather some additional information to assist you in developing a comprehensive plan that’s right for your staffing business. Then, assemble the following information:

  • Organization chart showing names and positions
  • Staff emergency contact information
  • List of suppliers and contact numbers
  • List of emergency services and contact numbers
  • Operations and Administrative procedures
  • Asset inventories
  • IT inventories
  • IT system specification
  • Copies of critical software
  • Communication system specification
  • Copies of maintenance agreements and service level agreements
  • Off-site storage procedures

Test the Plan — Once the plan is developed and documented the next step is to test it with a dry run. This will take a detailed level of coordination among the Disaster Recovery Team members. The idea is to keep this test as realistic as possible. That may mean that it happens in the middle of the night and the group has to assemble and report into the team leader. It is better to test it when you don’t need it instead of finding out at crunch time that there are holes in the plan.

After completing the test, there will surely be some modifications. These changes will be uncovered once the team has a chance to sit back and review each phase of the plan in detail. You should test your plan at least once a year and then update it as needed. Open communication is important to successfully modifying the plan so it will work for your company.

Communicate the Plan — Now that you have a tested plan that you’re confident in, don’t keep it under wraps! Let your entire company know that you have a plan, that a team of representatives from each department was involved in the creation of the plan and that if disaster should strike — you will be ready. There should be a representative from each of your business units that is responsible for communicating the plan to their peers. The plan should be well-documented, including contact information for the primary and secondary stakeholders, and then distributed to the entire company.

Don’t forget that communication of your disaster plan extends to your clients, candidates, and associate employees as well. Letting them know that you have a plan in place gives them the assurance that you’re thinking of the business relationship you have with them and that you will do everything possible to maintain it.

There is an added bonus to this complete and thoughtful level of communication. This will give your staff an increased feeling of confidence and preparedness. It may also encourage your staff to take this ‘plan before you need it’ approach in their daily work lives.

Implement the Plan — When the time comes, don’t panic, implement. You have prepared, documented and tested — now put it into action. Remember, this event wasn’t scheduled, so be as flexible as possible in a time of crisis. You have been proactive in your planning but implementation is a time to also be reactive to the current situation. Also, remember to perform a post audit after the dust settles. Constant evaluation of your plan based on what you learn will ensure that is up to date and as efficient as possible.

Each of these five steps is critical to the success of the overall goal of being prepared. Your company and your situation are unique but the guidelines detailed above offer a blueprint for preparedness should a disaster occur. With a strong plan in place before any disaster, you’ll be able to get your business running with the least possible impact.

Business Disaster? Won’t Happen to Me

June 19th, 2011 by Admin

As fast as you can say business disaster, your business can go up in smoke. That’s what happened a while back to Castle Carpet One. Gone were thousands of dollars worth of equipment and carpet, plus two smaller businesses that were housed in the same building. Luckily the owners, Larry and Diane Cox, had plenty of business insurance to cover their physical losses. But they lost their most important business asset – customer records – because of failed back up systems. Rebuilding their customer base will be tough and the long-term revenue impact is hard to measure.

With disasters like hurricanes, tornados, fires, floods and terrorism, to name a few, it’s critical for small companies to have a disaster plan. And for companies with only one location, it’s even more important. One location companies have the potential to lose the entire business if disaster strikes. For a home-based business, it’s even worse. You could lose your home and your business in one swoop. Any small business owner can minimize the damage by simply having proactive strategies in place to deal with an emergency when it happens. What if:

  • You arrive at your business to find it vandalized and all of your customer records missing?
  • Your most critical employee becomes ill and requires an extended absence?
  • Your computer hard drive (or network) crashes?
  • You become the primary care giver for a sick family member?
  • You become ill and can’t manage your customer commitments?
  • Your business becomes inaccessible because of an emergency on your street?

What would you do?

Would your business survive? What would you grab if you had to leave your business quickly? After the emergency, how would you communicate with your employees? Customers? How long would it take to get back to business as usual?

Without a disaster plan, you’ll have a harder time getting back to work. Most businesspeople think it will just take two or three days. That’s tough to do if you have no plan for action and little money to move forward. The reality, experts say, is more like several months and at least 25 percent of businesses that experience a disaster never reopen.